Getting Your Account Created

Once you have purchased a subscription to TotalQA® you will need to contact Image Owl customer support to perform the initial setup of your account.

Setting Up your Account

Please review the video below before setting up your account.

Primary User Account

This person will be able to create users, edit site, and machine names, and be the point of contact for the account. 

Image Owl customer support will request the following information from you:

• User Name
• Email
• Phone Number
• Time Zone

If you are signed in as the primary user (owner) you will be able to set notifications for your account.

Click on the username in the lower left corner of the screen to open the account settings. Towards the bottom of the settings the notifications appear.

You may choose which roles will receive notifications for overdue QA schedules. Note that users must be associated with a site to receive notifications.

Sites

For each physically separate facility in your institution a site may be created. Users with administrative rights may edit the names and notes at any time. For more information on editing site information see: Manage Sites and Machines

Machines 

Machines may created as needed to match your current number of CT scanners. Users with administrative rights may edit the label and comments at any time. For further information see: Manage Sites and Machines

Users and Site Assignments

It is important to set up each person who will be using the system with a separate account. Each user has a role that defines what functions they can perform.

For information on roles and setting up user accounts see: Manage Users

Each user should be assigned to sites in the Manage Sites page. Users will only be able to work with machines and QA templates for sites to which they are assigned. Users can be assigned to multiple sites.

For more information on assigning users to sites see: Manage Sites and Machines

Creating Schedules

Schedules may be created and preset templates containing the tests for a specific phantom may be selected under Manage Schedule Configurations. In this process, the roles that will perform the QA will be determined along with the desired schedule and warning limits overdue QA. For further information on assigning and scheduling templates see: Managing Schedules

Schedule Settings

Schedule settings allow you to pre-set many of the attributes that are stored along with the measurements. For more information on Schedule settings see: Schedule Settings 

Baselines and Tolerances

The tolerances and baselines for each assigned template can be customized. Action limits are intended to be limits that would halt clinical treatment until resolved. Warning limits are intended to indicate conditions that warrant investigation but not suspension of clinical treatment.

For more information on setting baselines and tolerances see: Manage Baselines and Tolerances 

Ready to Perform QA

Once the system has been set up it is ready to use to conduct QA operations.

• The Performing QA Schedules and Entering Data page will show QA schedules that are upcoming, due and overdue.
• The Reports page shows completed reports and their pass/fail status.

Please review the video below before performing your first QA.